Federal, state, and local payroll filings across 50 states, on time. Your tax specialist handles the IRS notices, not you.
Different engagements, different deadlines, different specialists. Most employers need both.
Ongoing payroll-tax compliance for employers running payroll.
Annual business income tax return preparation (Form 1120 / 1120-S / 1065).
Accounting lead owns federal + state filings. Payroll specialist handles jurisdiction registrations. Client success lead coordinates with your CPA for year-end.
Four-phase payroll-tax calendar. Every deadline tracked, every deposit made, every form filed.
Federal 941 filed by the 941 deadline; state UI + withholding filed on the state cadence. Deposits made per IRS / state-specific deposit schedule (monthly, semi-weekly).
Form 940 FUTA filed by January 31. W-2s + W-3 + 1099-NEC + 1096 prepared, reviewed with you, filed on time.
New state registration when you hire there. Local payroll tax in 3,000+ jurisdictions. Specialist handles the registration forms.
IRS, state DOR, state UI agencies. Your tax specialist responds within 1 hour, drafts the written reply, and closes the loop.
Questions about the process? Let’s talk →
You provide clean payroll data; we handle the filing calendar.
FEDERAL 941 + 940
Federal 941 filed every quarter. 940 FUTA filed by January 31. Deposits made on your IRS-assigned schedule (monthly, semi-weekly) via EFTPS. Zero late deposits.
19+ yrOn-time federal · zero penalties
50 STATES + DC
State unemployment insurance + state income tax withholding in all 50 states + DC. Filing cadences per state (monthly, quarterly, annual). Registration when you hire in a new state.
50 + DCFiled · every filing date
LOCAL PAYROLL TAX
Pennsylvania EIT. Ohio school district tax. Kentucky occupational. Colorado head tax. New York MCTMT. Local rate tables updated as changes land. Filed on every local cadence.
3,000+Jurisdictions · every one on file
YEAR-END FORMS
Employee W-2 + W-3 transmittal. Contractor 1099-NEC + 1099-MISC + 1096. State copies. Employee portal delivery + paper for those who prefer it. Filed by January 31.
Jan 31Year-end filings · often earlier
NEW-STATE REGISTRATION
Hiring in a new state? Your specialist registers with the state DOR + UI agency, sets up withholding accounts with the correct deposit schedule, and has the first pay run ready before start date.
1-3 weeksNew-state registration · specialist-owned
NOTICE RESPONSE
Agency notice lands on your desk? Forward it. Your tax specialist responds within 1 hour, drafts the written reply, closes the loop with the agency. If it's our error, we pay the penalty.
$0Penalties on our watch · if ours, we pay
Send us your states of operation + current filing cadence. Your tax specialist pulls your registration list, checks filing dates, and flags any jurisdictions with a posture gap.
Hiring in a new state means a new DOR account, a new UI account, new withholding tables, and a new filing cadence to learn. Miss one and the agency notice lands on your desk 90 days later. Your tax specialist registers the state, sets up accounts with the right deposit schedule, and has the first pay run ready before the hire’s start date.
Typical new-state setup: 1–3 weeks depending on state responsiveness. Your first pay run in the new state is reviewed line-by-line before submit.
“ACA reporting used to be a quarterly fire drill. With 28 employees right at the threshold, one classification error could trigger penalties we couldn't afford. VertiSource HR took over our ACA tracking, tax administration, and filings. The accuracy was immediate and I sleep better now.”
Pay runs generate the liability. Deposits post from payroll. Filings reconcile against payroll totals. Zero manual reconciliation between the two systems.
Every pay run generates federal + state + local tax liability. Deposits scheduled per IRS requirement automatically.
Tax deposits + filing receipts reconcile into the general ledger every quarter.
Year-end W-2 + 1099 posted to employee + contractor HRIS profiles for self-service download.
Want this for your team? Let’s talk →
Still have a question? Let’s talk →
Talk to a tax specialist who files federal + state + local for 500+ employers across 50 states + DC. 100% on-time. $0 penalties on our watch.
