★★★★★
“VertiSource knows our industry. They set up our multi-state payroll in weeks and caught compliance issues our previous provider missed entirely.”
Operations Director
National services company, 200+ employees
TRUCKING & TRANSPORTATION
HR and workers' comp for trucking operations that can't afford DOT regs.
DOT hours-of-service logs, CDL driver files, per-diem treatment, and state-by-state fuel tax tied directly to payroll, not a separate spreadsheet. Your specialist knows FMCSA better than most dispatchers.
$0K
Audit exposure for a 40-driver fleet with missing CDL DQFs
0%
Of CDL driver qualification files audit-ready 24/7
0 days
Fastest DQF rebuild on the HR bench. 42-driver Utah carrier
Your Transportation HR realities, paired with how our specialists handle each.
Driver Classification
Owner-operator vs. W2 driver misclassification
We run every driver arrangement against the economic-realities test, document defensible classifications, and onboard true company drivers as W2 under our co-employment structure before the DOL or IRS comes calling.
Every driver arrangement documented against the economic-realities test with a defensible paper trail before any audit hits.
What you're exposed to DOL "economic realities test" failure on driver 1099 = back payroll taxes × 3 years + 20% penalty + interest + state back-tax. Median carrier exposure: $240K per misclassified driver route.
In practice "Compliance is a phone call. Mine. You don't get a ticket number from me." Jenifer V, HR Advisor
DOL-DEFENSIBLE
Trucking Workers' Comp
Class code 7231 trucking workers' comp premiums
Your drivers join our PEO master policy that pools risk across thousands of co-employed workers, so your experience mod reflects the pool. Not one bad claim that haunts your premium for three years.
Every driver joined to the PEO master policy. Every claim managed to closure by your WC specialist.
What you're exposed to Trucking WC class codes run $8–$15 per $100 of payroll. One lost-time claim pushes EMR, triggering 12–25% premium surcharges.
In practice "Your EMR is a number I watch every month. Your broker probably doesn't." Rick, Workers' Comp Specialist
EMR MANAGED
DOT & Clearinghouse
DOT drug, alcohol, and clearinghouse program
Pre-employment, random, post-accident, and return-to-duty testing live inside our HR workflow alongside MVR verification and FMCSA clearinghouse queries, freeing your safety manager for operations.
100% testing-program coverage. Zero clearinghouse gaps across every driver in the fleet.
What you're exposed to FMCSA Unsafe Driving / HOS / driver-fitness violations: $14,502–$26,126 per violation (2024) + CSA score impact + SMS public publication affecting your safety rating.
In practice "Our CDL files were in three spreadsheets and a binder. Jenifer rebuilt every driver qualification file. MVR, medical card, clearinghouse query, previous employer. In 11 days." D.V., Safety Manager, 42-driver Utah regional trucking carrier
FMCSA-CLEAN
Per-Mile Payroll
Per-mile, layover, and detention pay calculations
Our payroll engine ingests dispatch and trip data and runs per-mile, per-load, layover, detention, and accessorial pay rules side-by-side with hourly and salary, so every driver type clears on the same run.
Zero driver pay corrections after cutover. Every per-mile, detention, and accessorial rule reconciled to dispatch data.
What you're exposed to Per-mile miscalculation + detention pay errors = back wages × 2 + liquidated damages. Median over-the-road carrier settlement: $320K for a 40-driver fleet.
In practice "I reconcile every payroll to the cent. If the numbers don't match, I find the reason before Monday." Dave Harris, Accounting Lead
DISPATCH-NATIVE
FMCSA Driver Files
CDL driver qualification files audit-ready 24/7
Our HRIS builds each CDL file with required document checklists, expiration alerts, and previous-employer history captured before first dispatch, so an FMCSA audit becomes a download instead of a scramble.
100% driver file completeness across the entire fleet. Every MVR, medical card, and clearinghouse query downloadable in one click.
What you're exposed to Missing CDL driver qualification file = $14,502 per driver + out-of-service order. A 40-driver fleet audit-failed on DQF = up to $580K + fleet grounding.
In practice "I've written more handbooks than any auditor has read. I know what every state wants to see." Jenifer V, HR Advisor
100% DQF
DOT/FMCSA-compliant driver pay
Per-mile, per-stop, hourly all supported
DOT physicals + MVRs + drug screens
Managed in the driver qualification file
IFTA fuel tax interplay
Mileage data reconciled with payroll
CDL driver qualification files
Audit-ready 24/7
BUILT-IN BENEFIT · ZERO EMPLOYER COST
On-the-road access to wages. No payday loans.
Drivers, dispatchers, and warehouse staff can't always wait for payday when they're on the road. ZayZoon gives every CDL holder and dock worker instant access to earned wages from the cab or the yard. No payday loans, no predatory fees, no cost to your fleet.
29%
avg turnover cut
2×
more job applicants
0
setup required
$0
employer cost
Already integrated. Push-button on
Zero cost, zero risk, zero liability
89% of users report less financial stress
Integrated directly with your VSHR payroll
Who we serve in transportation and logistics
From a 10-truck regional carrier to a 200-employee 3PL, our PEO model scales with your fleet and your compliance requirements.
Company Fleets
Motor Carriers & Fleets
Regional and OTR carriers with company drivers on W2 payroll. We handle per-mile payroll, trucking-class workers' comp, DOT drug testing administration, and driver file management for fleets of 5 to 200+ company drivers.
Brokerage Model
Freight Brokers & 3PLs
Freight brokerages and third-party logistics companies with W2 office staff. Operations coordinators, customer service, account managers, and dispatchers. We handle HR, benefits, and payroll for the office team while you manage the carrier relationships.
Mixed Operations
Logistics & Warehouse Operations
Logistics companies with both drivers and warehouse or fulfillment staff. We manage the mixed workforce. Different workers' comp class codes, different pay structures, same HR platform and benefits package. Across your entire operation.
Owner, Regional Trucking Company
How a 42-driver Utah carrier rebuilt driver files, cut workers' comp 35%, and eliminated payroll corrections
"Our workers' comp was killing us. The rates for our drivers were brutal. VertiSource cut our premium by 35% in year one through the PEO pool. That alone paid for everything."
Full Transportation HR compliance landscape
Every regulation we handle on your behalf. Tap to expand.
Driver W2 vs. Owner-Operator Classification
The line between company driver and owner-operator matters enormously to the IRS and DOL. Misclassifying a company driver as a 1099 owner-operator can trigger back payroll taxes, overtime liability, and state agency exposure that compounds quickly.
How we solve this →
Workers' Comp at Trucking Rates
Long-haul and regional trucking carries some of the highest workers' comp class codes in any industry. Small carriers bear the full weight of their own loss history in their experience modification factors. Making even one significant claim extremely costly.
How we solve this →
DOT Drug & MVR Program Administration
Federal motor carrier regulations require pre-employment, random, post-accident, and return-to-duty drug testing for CDL drivers, along with MVR verification and FMCSA Drug and Alcohol Clearinghouse enrollment.
How we solve this →
Per-Mile Payroll Complexity
Drivers paid by the mile, by the load, with layover pay, and with accessorial charges create payroll complexity that most general payroll systems handle poorly.
How we solve this →
FMCSA Employment Documentation
CDL driver files must contain specific employment records. Pre-employment drug test results, MVR history, previous employer safety performance history, and annual review documentation. Incomplete driver files are a common FMCSA audit finding.
How we solve this →Trucking and logistics HR questions, answered
The most common questions we get from motor carrier owners and logistics executives.
Company drivers who drive company-owned trucks on a regular schedule are W2 employees. Owner-operators who own their trucks and have the ability to work for multiple carriers are generally independent contractors. We help motor carriers document the relationship correctly and maintain defensible classification records for both populations. Reducing audit exposure for both the IRS and DOL.
Yes. Per-mile, per-load, hourly, and salary compensation structures are all supported in our payroll platform. We configure payroll to calculate gross wages correctly from your dispatch system data, including split-load calculations, layover pay, detention pay, and accessorial charges.
Standard DOT medical certifications are valid for up to 24 months, but a certified medical examiner may issue a shorter card when a driver has a monitored medical condition. Our HRIS tracks each driver's medical card expiration and triggers renewal alerts before the card lapses.
We coordinate the FMCSA-required testing program for CDL drivers. Pre-employment, random pool selection, post-accident, reasonable suspicion, and return-to-duty testing. Drivers are enrolled in a random selection consortium, results are tracked in the FMCSA Drug and Alcohol Clearinghouse, and queries are documented in each driver's qualification file.
MVRs are pulled at hire and at minimum annually for every CDL driver, as required by FMCSA Part 391. Our onboarding workflow orders the pre-employment MVR before first dispatch, and the annual review process re-pulls the MVR for the driver qualification file.
Yes. For OTR drivers who qualify, we process the IRS per-diem meal allowance as a non-taxable reimbursement on each pay cycle, properly segregated from taxable wages. This is documented on driver pay statements and reported correctly on year-end W2s.
IFTA fuel tax reporting is a fleet-level tax obligation handled separately from payroll, but the underlying mileage data overlaps. We work with carriers to ensure state-by-state mileage and tax-residency data used for IFTA reporting reconciles cleanly with the state withholding determinations on driver payroll.
Commercial insurance
through IIG
All coverage
50-State Coverage
Compliance rules for your state, at a glance.
Click any state to see minimum wage, paid leave, pay transparency laws, and upcoming deadlines.
Open state compliance map →Ready to take the compliance burden off your fleet?
Whether you run 10 trucks or 200, we will show you exactly how our PEO handles driver classification, workers' comp, DOT drug testing administration, and per-mile payroll. In one conversation.
Talk to a Trucking HR Specialist → 855-565-8747